Seeking a Communications Director & a Bookkeeper

Saint Barnabas in Southwest Portland is looking for one or two part-time employees to handle the following:

1.      communicate with parish and community members directly and through electronic and print media, and

2.      manage business operations of the parish including basic bookkeeping and records management

at the direction of the Rector.

Days and Hours

The budget for this position is based on 20 hours per week total. This position may be divided into two part time positions: one focused on communications and one focused on bookkeeping with some overlap in other duties. Preferred in-office hours are Tuesdays, Wednesday, and Thursdays with some flexibility. We would like to fill this position in early December.

Administrative Tasks

• Represent the parish and staff to callers, week-day visitors, vendors, community members: answer phones, handle messages, greet visitors, screen & direct callers

• Manage the parish calendar and facilitate building use for internal and external group meetings, & events

• Communications: Weekly & special email campaigns, regular website updates, flier design, produce service bulletins, email reminders to volunteers, etc.  

• Retrieve (from PO Box), open and sort mail

• Bookkeeping: Enter donation information, make bank deposits, pay bills

• Maintain records of all vendors, contractors and service providers used by the parish

• Coordinate “Safe Church Program” for volunteers and church leaders

• Attend weekly staff meetings

Required Skills

General computer skills and file management, including familiarity with customer relations management software, web-based programs and word-processing. The parish uses

• Microsoft Office Suite of products, especially MS Word

• Google platforms including G-mail for business, Calendar, and Drive.

• Zoom

• MailChimp

• FaceBook, Instagram

• Wix (considering switch to SquareSpace)

• Realm for accounting and membership data; we will train on this program, but familiarity with web based accounting and CRM programs (e.g.: QuickBooks and/or SalesForce) is a plus

Excellent time management, organizational, and follow through skills

Warm and professional interpersonal skills, patience with people who are not digital natives, and ability to maintain confidentiality when appropriate

Mastery of basic math and English language and grammar, and ability to operate office equipment including photocopier and voicemail system

Desired Education & Experience

•       High school diploma required; some college preferred

•       Completion of coursework or training in communications, and/or office software applications is beneficial

•       Previous work experience as an administrative assistant, office manager, bookkeeper, communications coordinator, volunteer coordinator or similar

•       Familiarity with the Episcopal Lectionary, Book of Common Prayer and governance structure of the Episcopal Church is beneficial but not required

Please send your resume to Rev. Celeste Geldreich